Managing the workforce efficiently is not at all easy and it only gets tougher as the team size gets bigger. The larger the team, the more difficult it becomes to keep track of staff attendance and productivity hours. It can take so many man-hours to monitor it all plus, there’s always a chance of human errors. But what if you don’t have to do it manually? The staff tracking technology makes it possible!
The advanced staff tracking software enables businesses to monitor their employees in real time and cuts down admin work. A company can use a staff tracking app to streamline workflows and enhance workforce management. Here, we will explain to you how staff tracking helps create a really organized and more efficient work environment.
What is Staff Tracking?
Staff tracking is a very high-potential technology that makes it easier for the managers or floor in charge to monitor the employees. It’s basically the use of advanced technology for monitoring the activities, work hours and current locations of the employees. Businesses can easily manage attendance, increase productivity and maintain accountability amongst the staff. Instead of manual efforts, companies can just adopt this digital way to know when the employees start their work or take breaks, know where they are and even what they are working on.
A staff tracking software uses BLE technology to record all this information automatically, which means no more manual entries. This software offers many interesting features like knowing where the employees are and how long they stay in areas like the cafeteria, meeting rooms, workstations and other zones in the office. In fact, supervisors can set boundaries for their team members and get alerts if anyone leaves the assigned area. Through this, businesses can also optimize space usage and monitor the productivity of the employees.
How Does Staff Tracking Technology Work?
Staff tracking technology does the job of monitoring employees by effectively combining software and hardware tools. Not only does it help businesses manage their staff but also instills more accountability and responsibility in the employees for their work.
Taking a scenario of Staff tracking in Hospitals , Let’s find out how it works:
BLE Tags/Beacons:
Every staff member whether a doctor , nurse or a ward boy wears ID cards or lanyards consisting of BLE tags.. These tags continuously send out signals to update on their location.Not only Staff , but these BLE tags also help in tracking medical equipments whether it’s a wheelchair, infusion pump, stretcher or any other equipment.
BLE Receivers/Gateways:
Receivers (BLE gateways) are placed throughout the hospital like wards, ICU, corridors and other important zones. Now these devices act like listeners and pick up the signals coming from the BLE tags. These BLE receivers are connected to the internet via LAN or WiFi.
Data Transmission:
When a tag comes in range with a nearby receiver, the receiver picks up the signal and sends the data to a central computer over the internet.
Central Server:
This main computer system or cloud stores all the data that it gets from multiple receivers. It analyzes the data and helps figure out the location of the staff or equipment and how frequently it’s being used.
Software Interface:
Hospital staff can go to the software dashboard and access all the stored information. Anyone who is authorized can see the current location of the Staff, know the usage status of items, check if any asset needs maintenance and generate reports as and when required.
BLE technology is very promising when it comes to finding where exactly things are in the building. The system works by checking how strong the signals are from different beacons. Basically, it establishes that the stronger the signal, the closer the item is.
Benefits of a Staff Tracking App
By providing businesses with digital solutions to track and monitor employees, a staff tracking app greatly simplifies workforce management. Here are some compelling reasons why companies are adopting these apps:
1. Track Real-Time Location
Managers can get live updates on where each employee is at the moment within the workplace. They can also view movement history at any time to understand the behavior patterns of the workers, how much time they spend in different zones and their daily routines.
2. Setting Safe Zones with Geo-Fencing
The staff tracking app also makes it simple to create geo-fences (virtual boundaries) within the premises so that workers can’t access certain areas. If an unauthorized employee enters the restricted zone, the system instantly sends an alert to the in-charge.
3. Smart Alerts for Any Activity
In case of late arrivals, early exits or workers leaving their assigned work area, the system immediately triggers real-time alerts. If ever there’s an emergency, it automatically turns on the alarms to get a quick response.
4. Auto-Attendance and Instant Reports
No more manual records. Thanks to the staff clock-in and out system, employees’ attendance is automatically documented as they enter or exit. Managers can access the attendance data on a dashboard which can also be exported into reports whenever required.
5. Monitor Time & Efficiency Easily
Supervisors also need to know where their team members are spending their work hours. The staff tracking software lets you track how long an employee was at the workstation, in the cafeteria or any other zone. Through this, it’s easier to calculate efficiency and manage overall workplace productivity.
Types of Staff Tracking Software
While we provide businesses with different types of staff tracking software to choose from based on their requirements, here are the most popular ones:
BLE-Based RTLS
BLE systems use BLE beacons and receivers to track employee presence and movement and are perfect where moderate location accuracy is sufficient. It’s quite cost-effective, easily scalable and supports features like automatic attendance, real-time alerts, time spent in specific areas etc.
UWB-Based RTLS
With this, managers can achieve ultra-precise location accuracy within 30 cms. It’s ideal for facilities like hospitals and warehouses where exact location and movement tracking are super important. Giving real-time data with millisecond-level accuracy, it’s awesome when it comes to security.
GPS-Based Staff Tracking Software
This tracker allows employers to know their workers’ exact locations and where have they been. It’s particularly perfect for field workers and remote teams like delivery boys, construction workers and sales professionals.
Biometric Attendance Systems
These digital systems use fingerprints or facial recognition to mark the attendance of employees and are great for places that have strict time policies. Companies can get accurate data on their work hours and there will no fraudulent clock-ins.
Cloud-Based Staff Tracking Software
Businesses with multiple branches have many employees to handle. With cloud-based systems, they can remotely access attendance data and work reports of the employees so that managers can evaluate performance from anywhere.
AI-Powered Staff Monitoring
Artificial intelligence can brilliantly analyze work patterns of employees and suggest the scope of improvements in the workforce. It can predict and tell you about busy work hours and suggest ideal break times and some good engagement activities.
How a Staff Clock-In and Out System Works
A clock-in and out system is what helps businesses manage the attendance of employees giving accurate results. Here’s how this system works:
Workers Check-In:
Employees mark their presence via a mobile app, biometric scanner or a punch card system.
Automated Time Logging:
The system keeps a record of in and out time to reduce dependence on manual work and errors.
Monitoring Breaks:
It keeps track of lunch and coffee breaks to know the actual working hours.
Integration with Payroll:
The system is properly linked with payroll software to that salary calculations are done with accuracy.
Future of Staff Tracking Technology
Staff tracking software will surely become even more efficient with how developments in AI, machine learning, and IoT are progressing. We can look out for the following trends:
Workforce Analysis with AI:
Businesses can easily learn about employee performance and how to distribute workload better.
Wearable Tracking Devices:
These small beacons, which look just like regular ID cards, are worn by employees to work and contain their “Unique Identifiers.”
Facial Recognition Systems:
It’s a great way to achieve faster and safer authentication.
Remote Work Optimization:
Cloud-based solutions will make it easy to effectively manage remote teams.
Conclusion
Don’t think of staff tracking technology as an option because it’s the need of the hour. Businesses, especially the ones with larger workforce must opt for a staff tracking app if they want to improve workforce efficiency and reduce costs. You will be impressed how wonderfully it will manage employee attendance and streamline workflows. Staff time tracking apps, are the future, explore them today with PsiBorg!
FAQs
It’s a modern-day digital solution that helps track and monitor the exact locations, working hours and activities of employees. This system provides real-time updates and reports, thereby improving workforce management and ensuring better productivity and security.
Through staff tracking, businesses can improve their efficiency & enhance security and ensure that employees strictly follow their work schedules. The system monitors employee performance, makes sure time is not wasted and streamlines workflows to achieve more productivity.
A staff tracking systems track employee movements and analyzes them in real time with the help of BLE. The beacons are carried by employees in the form of ID cards that keep sending unique signals. These are detected by BLE receivers installed across the workplace that are connected via the internet to a central server.
